Visual Confirmation Policy
Purpose
Applicants always seek an environment where they can thrive academically and personally. Similarly, it is paramount that Canadian All Care College (CACC) recruit students who will make great additions to our unique campus community. At CACC, we’re committed to meeting our student and organizational needs by creating robust admissions and financial aid processes and helping each new student through each step of the process. One vital purpose of this process is to ensure that students feel confident in their decision to advance their education and career with CACC and, later, develop a financial plan to pay for their college education.
All applications undergo evaluation based on uniform criteria, irrespective of age, gender, race, religion, national origin, or marital status.
Scope
This policy applies to all academic programs and courses offered by Canadian All Care College. It covers any assessment or examination conducted remotely or online where visual confirmation is required.
Policy
Visual Identity Verification
Students participating in remote or online assessments requiring visual confirmation will be required to verify their identity through video conferencing tools or other appropriate methods. This verification will occur before and, if necessary, during the assessment to ensure the student’s continuous presence and participation.
- Before Assessment: Students participating in remote or online assessments that require visual confirmation will be prompted to verify their identity before the assessment. This verification process will involve using video conferencing tools or other appropriate methods that enable real-time identification of the student.
- Continuous Presence: During specific assessments, continuous presence may be required to maintain the integrity of the evaluation process. In such cases, students will be requested to keep their video cameras on during the entire assessment duration.
Secure and Confidential Handling
All visual identity verification data will be handled securely and kept confidential. Access to such data will be restricted to authorized personnel involved in the assessment process. The visual data will only be used for identity verification during assessments and will not be disclosed to unauthorized parties.
Informed Consent
Students will be informed about the specific requirements and procedures before participating in assessments requiring visual confirmation. They must provide explicit consent before engaging in such assessments.
Technical Requirements
Students will receive clear instructions regarding the technical requirements for visual confirmation. These instructions include the necessary devices, camera functionality, and internet connection quality.
Students will receive clear instructions on the technical requirements for visual identity verification. This includes ensuring they have access to a device with a functional camera and microphone, a stable internet connection, and appropriate software for video conferencing.
When students encounter technical difficulties preventing visual confirmation, they must immediately inform the relevant academic personnel to arrange for alternative verification methods.
Privacy and Data Protection
Canadian All Care College will adhere to all applicable data protection and privacy laws and regulations when implementing visual confirmation procedures. The college will take measures to ensure that any recorded visual data is stored securely and deleted after the assessment period unless required for investigative purposes.
Canadian All Care College protects students’ privacy during visual identity verification. All visual data collected during the verification will be treated with the utmost confidentiality and used solely for identity verification during assessments.
Any recorded visual data will be securely stored and deleted after the program period completion, except when required for investigative purposes or in compliance with legal and regulatory requirements.
Implementation and Enforcement
The Visual Confirmation Policy will be communicated to all students, faculty, and staff through official channels, including the college’s website, student manual and welcome package. Faculty and academic staff responsible for conducting assessments will ensure students are informed about the verification process and its requirements.
Violations or attempts to circumvent the policy may result in academic penalties and will be subject to the college’s academic integrity and disciplinary procedures. Policy violations may result in academic penalties, and any suspected cases of academic dishonesty will be subject to the college’s academic integrity and disciplinary procedures.
Review and Updates
The Visual Confirmation Policy will be subject to periodic review to ensure its effectiveness, relevance, and alignment with regulatory changes and technological advancements. Updates will be made as necessary, and the revised policy will be communicated to all relevant stakeholders.
By implementing the Visual Confirmation Policy, Canadian All Care College aims to ensure the integrity of its remote and online assessments while fostering a culture of academic honesty and responsibility among its students.
CACC will provide training and resources to employees and individuals associated with the organization to ensure compliance with this policy. CACC will periodically review and update this policy to ensure its continued relevance and compliance with applicable laws and regulations. Failure to comply with the policy may result in disciplinary action in accordance with CACC`s procedures and applicable laws. In case of any disputes, updated printed copies of CACC policies will take precedence over the policies published on our website.