Student Attendance Policy
Regular and punctual student attendance in school is essential to academic progress. Classroom learning experiences are the basis for a college education. Time lost from class is a lost learning opportunity. Students who frequently miss classes significantly increase their odds of poor grades in courses.
OSAP requires that the Canadian All Care College (CACC or the College) keeps accurate student attendance records daily. The Ministry takes seriously the issue of absenteeism. The College maintains a detailed attendance report for each student to meet the OSAP/Ministry requirements.
Because of the direct correlation between academic performance and attendance and to meet the OSAP requirements, the College established the following attendance policy.
This policy will apply to all students of CACC while attending on-campus/on-line classes, or placements with an off-campus training partner.
CACC students are responsible for their education. Therefore, students should attend all classes, labs, and placements to receive the intended benefits of their courses. The College is committed to student success, and students are expected to adhere to the following attendance policy:
Full participation in the program is mandatory according to both OSAP and College regulations. Students must not exceed a 10% absence rate throughout the program’s duration or be absent for 28 days (including weekends) as applicable, whether the absence is continuous or interrupted. Failure to adhere to this attendance policy may result in academic probation and/or withdrawal from the program.
Attendance Tracking Procedures
- Instructors will implement consistent attendance tracking procedures at the start of each class, after breaks, and at the end of each session.
- For asynchronous programs the college will use appropriate digital tools or Learning Management Systems to monitor attendance electronically.
- In-person classes will utilize sign-in sheets or electronic attendance systems for tracking.
- Accurate Attendance Recording
- Faculty members will ensure accurate and timely recording of student attendance at the specified intervals during each class session.
- Instructors will document the mode of attendance (in-person or virtual) to maintain a comprehensive attendance record.
- Attendance Requirements
- Canadian All Care College will set clear attendance requirements for each course, as the syllabus specifies.
- Students will be informed of attendance expectations and the consequences of not meeting the established requirements.
- Early Intervention and Support
- Instructors will monitor attendance patterns and promptly identify students who must meet attendance requirements.
- Faculty members will initiate early intervention measures, such as reaching out to students, offering additional support, or referring them to appropriate academic advising or support services.
NACC PSW and ECA Programs
The College will immediately dismiss from the program any student who meets any of the
- Five (5) consecutive class days absence without notification to the school and a valid and documented reason for the absence will result in immediate withdrawal and notification to funding agencies as required.
- Even with notification, ten (10) consecutive class days of absence from school will be considered a withdrawal from the program.
- In addition, students who miss more than 10% of their program hours may be withdrawn.
Attendance Policy for Clinical Placements
As part of the course curriculum, clinical placements/practicum are critical components of the learning experience at Canadian All Care College. Students are expected to adhere to the attendance policy for clinical placements, as described in the course outline. The following are the specific responsibilities of students regarding clinical placement attendance:
- Understanding the Attendance Policy: Familiarize themselves with the attendance policy for clinical placements outlined in the course curriculum and outline. Acknowledge the importance of regular attendance during clinical placements to maximize learning opportunities and meet program requirements.
- Adherence to Attendance Requirements: Attend all scheduled clinical placement sessions as specified in the course outline. Comply with any additional attendance expectations communicated by the clinical instructor or placement site.
- Proactive Communication: Notify the clinical instructor or relevant authorities in advance if any unplanned circumstances may lead to absence from the clinical placement. Promptly communicate any illness, emergencies, or extenuating circumstances affecting attendance.
- Submission of Required Documentation: Provide necessary documentation, such as a doctor’s or short-term absence note, per the attendance policy for any extended absences due to medical or emergency reasons. Submit the required documentation within the specified timeframe to the appropriate college office.
- Planned Leaves and Absence Reporting: Abide by the college’s attendance policy for planned leaves during clinical placements and notify the relevant authorities in advance. Report planned absences or changes in the clinical placement schedule to the appropriate college office.
- Making Up Missed Hours: If permitted, arrange with the clinical instructor to make up missed clinical placement hours due to excused absences. Comply with the college’s procedures and timelines for making up missed hours.
- Professional Conduct and Responsibility: Approach clinical placements with professionalism, dedication, and a commitment to learning. Recognize that attendance during clinical placements impacts the quality of hands-on learning experiences and overall clinical competence.
- Compliance with Guidelines: Comply with any additional guidelines or requirements for clinical placement attendance set forth by the college or the placement site. Seek clarification or guidance from the clinical instructor or relevant college personnel if unsure about any aspects of the attendance policy.
In the absence of prearrangements, students must notify the college within 24 hours of any unplanned absence. Medical or other emergencies necessitating an absence exceeding three days require documentation such as a doctor’s note, medical report, or a short-term absence note. Adherence to the OSAP Active Participation Policy and CACC’s attendance guidelines for planned leaves is imperative to meet program completion requirements. Students who miss classes, tests, quizzes, assignments, and labs are accountable for independently completing their learning materials.
A doctor’s note is mandatory for a student with three or more consecutive days of absence from regular classes.
To communicate your absence, late arrival, or early departure with a valid reason, please contact the college via WeChat, phone call, email, or in-person before 9:30 AM each day.
Continuous and habitual absences will not be tolerated by the College, and appropriate remedial measures will be implemented.
Students who meet 100% attendance will avoid losing their Ontario Student Grant.
Students with too many absences may get poor grades in the final assessments, which will reflect in their academic progress reports.
Students absent from classes or labs must learn any missed material within the published deadlines.
At the beginning of each course, the professor or instructor must advise students about the attendance requirements as stated in the course outlines.
The impact of non-attendance on grades will be explained on the first day of class, as stated in the course outline.
A student may make up missed work only at the discretion of the course professor or instructor. Missed assignments, tests, or other evaluative tools could result in the forfeiture of grades as described in the course outline.
With the approval of the instructor, the Main Office will work with students to proctor missed exams for the types of absences described below.
It is the student’s responsibility to discuss planned absences with their course instructors at the start of the semester and before each absence.
It is the student’s responsibility to discuss any unplanned absence with their course instructors as soon as possible once they become aware that they will be missing classes due to one of the following circumstances:
Illness The Main Office and the professor requires notification if a student is absent from their classes due to illness. The student, in consultation with the professor, is responsible for catching up with the missed work.
Severe medical or psychological issues: The Main Office will notify a student’s instructors to confirm the situation.
Personal Emergencies (such as a death in the family): The Main Office will notify a student’s instructors to confirm the situation.
The College recognizes that there can be occasional difficulties due to personal circumstances, transport delays, and weather. All instances of a late arrival will be counted as missed attendance and be accumulated and monitored as part of the attendance monitoring process but will be exempted if there is a good cause of “Exceptional Personal Circumstances.” However, students should note the following:
- It is important to attend each class and labs sessions from start to finish. This ensures the student does not miss vital learning or information.
- Late arrivals and early departures must be reported to the Main Office and the teacher who will make a record in the Attendance Register, and in all cases lost time will be accumulated as missed attendance.
- If a student misses a test or other piece of assessment due to late arrival, they should arrange a re-write of the test or assessment with the Main Office.
Responsibility of the student
- Notify the Main Office and the instructor immediately about class absences, late arrivals, and early departures.
- Discuss with the instructor/supervisor any missed class time, tests, assignments, labs, and placement.
- Arrangements must be made directly with the instructor to make up the exam due to scheduled & planned absences.
Responsibility of the instructor
Communicate clearly to the student the consequences of class absences, and missed tests, assignments, labs, and placement.
- Processes for making up the missed work.
- Inform the student about the possibility of failing a course because of the excessive amount of missed work or class time.
- Advice the student if a course deferral or a withdrawal from the course may be pursued because of an excessive amount of missed classes.
- If an instructor allows a student to miss an exam for a reason not identified, as above, under unplanned absences & emergencies, they will not be able to re-write the exam.
- It is the instructor’s responsibility to ensure that the student receives their approved accommodation(s) when making arrangements for them to re-write the exam.
A student who fails to comply with attendance requirements; or is absent without authorized leave may be subject to disciplinary action. However, where absenteeism results from illness or other conditions beyond the student’s control, disciplinary action may not be an appropriate response; nonetheless, withdrawal from the program can occur where the College can establish that the student’s attendance record is poor and falls below to meet the academic outcomes and that there is no reasonable likelihood of regular attendance in the foreseeable future.
In case of any disputes, updated printed copies of CACC policies will take precedence over the policies published on our website.