Active Participation Policy

Active Participation Policy

Canadian All Care College (CACC) recognizes the importance of regular and punctual student attendance in achieving academic progress and maximizing the learning experience. Classroom interactions and instruction are fundamental components of a college education, and students who consistently attend classes are more likely to succeed academically.

In addition to the academic significance, CACC acknowledges the requirements set by the Ontario Student Assistance Program (OSAP) and the Ministry of Education regarding accurate student attendance records. Compliance with these requirements is crucial to ensure eligibility for financial assistance and to meet the expectations of the Ministry.

To fulfill these obligations, CACC maintains a comprehensive attendance tracking system. Each student’s attendance is recorded daily, allowing the College to maintain accurate and detailed attendance reports for OSAP and Ministry purposes. These records serve as a means to verify student attendance and demonstrate compliance with the established regulations.

By diligently tracking attendance and maintaining accurate records, CACC is committed to meeting the OSAP and Ministry requirements while emphasizing the importance of regular attendance for student success. The College recognizes that consistent attendance contributes to a meaningful educational experience and encourages students to prioritize their class attendance as a valuable opportunity for learning and growth.

Canadian All Care College (CACC) has established active participation criteria, including classroom attendance, to ensure compliance with OSAP requirements and the Ministry of Education’s Active Participation Policy. Adhering to these criteria is essential to maintain a student’s financial assistance eligibility and accurately documenting academic achievement and participation.

The criteria for active participation at CACC include the following:

  1. Regular Attendance: Students must attend all scheduled classes and complete the required program hours. Regular attendance ensures that students benefit from the learning experience and actively contribute to classroom discussions and activities.
  2. Timely Arrival and Departure: Students should arrive punctually for their scheduled classes and remain for the entire session. Consistent tardiness or early departures without prior approval may hinder a student’s active participation status.
  3. Prior Approval for Absences: Any anticipated absences from assigned program hours should be communicated and approved in advance. This allows the College to maintain accurate records and ensure that students receive necessary support or make up for missed content.
  4. Performance and Academic Progress: Active participation is closely linked to academic performance. Students are expected to engage actively in classroom activities, complete assignments, and demonstrate academic progress.

By adhering to these criteria, students demonstrate their commitment to their education, maximize their learning opportunities, and maintain compliance with OSAP requirements. Additionally, the College can accurately document student participation and academic achievement to meet the Ministry’s expectations.

CACC emphasizes the importance of active participation and attendance as they directly correlate with academic success and eligibility for financial assistance. Students are encouraged to prioritize their commitment to their education, maintain regular attendance, and actively engage in their learning experiences to optimize their educational outcomes.

This policy applies to all students enrolled in academic programs and courses at Canadian All Care College. It encompasses both in-person and online learning environments.

It is the student’s responsibility to discuss planned absences with their course instructors at the start of the semester and before each absence.

It is the student’s responsibility to discuss any unplanned absence with their course instructors as soon as possible once they become aware that they will be missing classes due to one of the following circumstances:

Please note that The Ministry has established the following guidelines for documentation:

Illness: a doctor’s note or medical certificate outlining the nature of the illness and the time the student was away or is expected to be away from classes.

Family Emergency: an accident or death of an immediate family member. For an accident, a doctor’s note or medical certificate confirming the accident date and the period the student is expected to be away from classes because of the accident. In the case of the death of an immediate family member, a copy of the obituary, funeral director’s Statement of Death, coroner’s report, or court ruling. * A letter from a family member and/or doctor outlines the emergency’s nature for general family emergencies.

Child Care Issues: a letter from the childcare provider indicating the unavailability of childcare or a family member attesting that the student’s partner was the childcare provider and is now estranged. If the student’s child(ren) has a school break and the student does not have a similar break-in, the institution should confirm this with a note in the student’s file.

Care of Elderly or Infirm relatives: a signed statement from the student explaining the relationship of the student to the relative, the reason for the support (as opposed to other family members), a letter from the primary caregiver or relative confirming the requirement of the support, medical documentation from elderly of an infirm relative, and the address of the dependant relative.

Family breakdown or homelessness: if the student is in an abusive relationship which can result in homelessness, the student can provide a letter attesting to this. The student’s letter should also contain one or all of the following: a letter(s) from a neighbour(s) as a witness, a police report, a letter from a shelter, or a letter from the counsellor.

The College recognizes that there can be occasional difficulties due to personal circumstances, transport delays, and weather. Therefore, all instances of a late arrival will be counted as missed attendance and be accumulated and monitored as part of the attendance monitoring process but will be exempted if there is a good cause of “Exceptional Personal Circumstances.” First, however, students should note the following:

Attending each class and lab session from start to finish is essential. This ensures the student gets vital learning and information.

Late arrivals and early departures must be reported to the Main Office and the teacher, who will make a record in the Attendance Register. In all cases, lost time will be accumulated as missed attendance.

If a student misses a test or assessment due to late arrival, they should arrange a re-write of the test or evaluation with the Main Office.

Responsibility of the student

  1. Notify the Main Office and the instructor immediately about class absences, late arrivals, and early departures.
  2. Discuss with the instructor/supervisor any missed class time, tests, assignments, labs, and placement.
  3. Arrangements must be made directly with the instructor to make up the exam due to scheduled & planned absences.

Responsibility of the instructor

  1. Communicate the consequences of class absences, missed tests, assignments, labs, and placement to the student.
  2. Processes for making up the missed work.
  3. Inform the student about the possibility of failing a course because of the excessive amount of missed work or class time.
  4. Advise students if a course deferral or a withdrawal from the course may be pursued because of excessive missed classes.

Suppose an instructor allows a student to miss an exam for a reason not identified, as above, under unplanned absences & emergencies. In that case, they will not be able to rewrite the exam. The instructor is responsible for ensuring the student receives their approved accommodation(s) when making arrangements to re-write the exam.

In case of any disputes, updated printed copies of CACC policies will take precedence over the policies published on our website.

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